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Constitution  and  By-Laws 


- of  the - 

CONGO  INLAND  MISSION 

:  1 —  Incorporated 

- BY  THE - 

Central  Illinois  Conference  of  Mennonites 

and  the 

Defenseless  Conference  of  Mennonites 


WITH  HEADQUARTERS  AT 
BLOOMINGTON,  ILLINOIS 


INTRODUCTION 


By  an  agreement  because  of  a  kin¬ 
dred  faith,  a  joint  meeting  of  the  Mis¬ 
sion  Boards  of  the  Central  Illinois 
conference  of  Mennonites,  ana  the 
Defenseless  Conference  of  Mennon¬ 
ites.  was  called  at  Meadows,  Ill.,  on 
March  22,  1911,  for  the  purpose  of 
discussing  a  plan  of  closer  co-opera¬ 
tion  between  the  two  bodies  in  for¬ 
eign  mission  work.  After  some 
prayerful  deliberations  it  was  sug¬ 
gested  that  the  two  bodies  unite  their 
work  under  one  head.  The  sugges¬ 
tion  made  a  favorable  impression  up¬ 
on  all  the  members  present,  and  af¬ 
ter  some  further  deliberations,  was 
acted  upon.  A  motion  was  made  and 
seconded,  that  the  two  bodies  unite 
in  conducting  foreign  work,  and  that 
a  committee  be  appointed  to  formu¬ 
late  plans  for  the  work.  The  ques¬ 
tion  carried  unanimously. 

A  committee  of  eight  members  was 
then  appointed;  four  from  the  Cen¬ 
tral  Mennonite  board  of  missions,  and 
four  from  the  Defenseless  Mennonite 
mission  board,  to  complete  the  plans 


and  work  of  organization,  the  plans 
to  be  presented  to  both  conferences 
and  to  meet  with  their  approval.  This 
committee  later  drew  up  a  plan  which 
was  presented  to  both  conferences 
named,  in  the  fall  of  1912,  to  the 
Defenseless  Mennonite  Conference: 
held  near  Berne,  Ind.,  in  September, 
1911,  and  to  the  Central  Illinois 
Conference  of  Mennonites  held  at 
Meadows,  Ill.,  during  the  same  month 
and  was  approved  by  both  bodies  and 
immediately  put  into  effect. 

The  members  who  were  present  at 
the  joint  meeting  of  the  two  boards 
were  as  follows:  A.  Ropp,  C.  R.  Egle, 
Ben  Rupp,  John  Slagle,  D.  N.  Claud- 
on,  Val  Strubhar,  Peter  Schantz,  A. 
Augspurger,  John  Ropp,  Jos.  King, 
J.  Sommer,  E.  Troyer,  John  Litwiller, 
A.  Vercler,  John  Lehman,  Jos.  Kin- 
singer. 

The  committee  appointed  to  draft 
plans  were  as  follows:  C.  R.  Egle, 
Ben  Rupp,  J.  K.  Gerig.  D.  N.  Claudon, 
Val  Strubhar,  A.  Augspurger,  Jos. 
King,  Peter  Schantz.  The  following 
is  the  plan  that  was  drafted  and 
adopted,  January  23,  1912. 

ARTICLE  I. 

NAME 

The  name  of  this  corporation  shall 
be  Congo  Inland  Mission. 


ARTICLE  II. 

OBJECT 

The  object  of  this  society  shall  be 
for  the  purpose  of  a  more  united  ef¬ 
fort  in  the  spreading  of  the  gospel  of 
Jesus  Christ,  especially  in  unoccupied 
fields  in  heathen  lands. 


ARTICLE  III. 

OFFICERS 

(1)  The  officers  of  this  corpora¬ 
tion  shall  consist  of  a  board  of  eight 
members  or  directors,  four  to  be 
elected  by  each  of  the  mission  boards 
represented,  to  serve  for  a  term  of 
one  year,  or  until  their  successors  are 
elected.  Members  may  be  added  to 
this  board  with  the  approval  of  both 
conferences. 

(2)  Organization  of  board: — The 
Board  of  Directors  shall  at  their  reg¬ 
ular  annual  meeting,  proceed  to  or¬ 
ganize  as  follows:  Elect  one  of  their 
number  president,  one  vice-president, 
one  corresponding  secretary,  one  re¬ 
cording  secretary,  and  one  treasurer. 

A 

TERM  OF  OFFICE 

Every  officer  is  to  serve  for  a  term 
of  one  (1)  year  or  until  his  successor 
is  elected. 


B. 


MEETINGS 

(1)  Place  of  meeting: 

The  regular  annual  meeting  shall 
take  place  at  Bloomington,  Ill.,  Y. 
M.  C.  A.  building,  the  first  Wednes¬ 
day  after  the  first  Monday  in  Janu¬ 
ary  of  each  succeeding  year  unless 
otherwise  determined  by  the  board. 

(2)  Special  meetings  may  be 
called  at  any  time  at  the  discretion 
of  the  officers  of  the  board. 


ARTICLE  IV. 

JURISDICTION  OF  OFFICERS 

(1)  The  board  of  directors  shall 
have  control  and  supervision  of  all 
moneys,  estates,  properties  and  be¬ 
quests  made  to  them  for  mission  pur¬ 
poses. 

(2)  They  shall  have  charge  and 
control  of  all  of  the  institutions  be¬ 
longing  to  .the  organization,  and  shall 
have  the  power  to  admit  others  of  a 
similar  nature  that  will  subscribe  to 
the  doctrines  and  faith  of  the  boards 
or  conferences  represented,  and  with 
the  approval  of  the  same. 

(3)  The  board  shall  have  power  to 
examine  all  candidates  and  inquire  as 
to  their  fitness  to  be  sent  into  the 
field.  Accept  or  reject  them. 


(4)  The  board  shall  have  power  to 
fill  any  vacancy  on  the  board  should 
any  occur  during  the  conference  year, 
also  to  dismiss  any  officer  of  the 
board,  or  any  missionary,  on  the 
grounds  of  incompetency. 


ARTICLE  V. 

DUTIES  OF  BOARD  OFFICERS 

(1)  It  shall  be  the  duty  of  the 
president  to  preside  at  all  meetings 
and  have  charge  of  them. 

(2)  It  shall  be  the  duty  of  the 
vice  president  to  preside  at  the  meet¬ 
ings  in  the  absence  of  the  president. 

(3)  It  shall  be  the  duty  of  the 
corresponding  secretary  to  do  the  of¬ 
ficial  corresponding  for  the  board, 
have  charge  of  the  corporate  seal, 
and  with  the  president  sign  all  legal 
documents  presented  to  them  by  the 
board  and  that  have  been  properly 
executed,  and  to  perform  such  other 
duties  as  pertain  to  this  office,  and 
at  the  end  of  his  term  turn  over  all 
such  properties  to  the  board  or  to  his 
successor. 

(4)  It  shall  be  the  duty  of  the  re¬ 
cording  secretary  to  keep  a  record 
of  all  public  meetings  and  of  all  busi¬ 
ness  transactions  of  the  association, 
and  to  keep  them  on  file,  and  to  turn 


over  at  the  end  of  his  term,  all  such 
properties  and  records  to  the  board 
or  to  his  successor. 

(5)  It  shall  be  the  duty  of  the 
treasurer  to  have  charge  of  all  money 
received  by  the  board  and  to  pay  it 
out  as  he  may  be  directed  by  the 
same.  To  keep  a  correct  account  of 
all  such  moneys  received  and  paid 
out  and  to  give  a  written  report  at 
the  end  of  each  quarter,  if  so  request¬ 
ed.  and  at  the  end  of  his  term,  turn 
over  to  the  board  or  to  his  successor, 
all  such  moneys  and  records  as  he 
may  have  on  hand. 


I. 

AMENDMENTS 

These  by-laws  may  be  altered  or 
amended  at  any  regular  meeting  of 
the  board,  a  majority  of  the  members 
being  present.  A  majority  shall  con¬ 
stitute  a  quorum. 


PART  TWO 


RULES  AND  REGULATIONS  FOR 
THE  FIELD 


FIELD  COMMITTEE 

1.  The  work  of  the  mission  shall 
be  directed  by  a  committee  which 
shall  be  known  as  the  Field  Com¬ 
mittee. 

2.  The  Field  Committee  shall  con¬ 
sist  of  a  chairman,  treasurer,  as¬ 
sistant  treasurer,  and  the  superin¬ 
tendents  of  the  different  stations. 

3.  The  annual  meeting  of  the  Field 
Committee  takes  place  on  the  first 
Wednesday  of  December  of  each  suc¬ 
ceeding  year. 

4.  The  Field  Committee  shall  meet 
every  six  months  and  oftener  if  nec¬ 
essary.  It  shall  have  full  authority 
on  the  field,  and  shall  be  directly  re¬ 
sponsible  to  the  home  board. 

ELECTION  AND  DUTIES  OF 
OFFICERS 

1.  The  chairman  of  the  Field  Com¬ 
mittee,  the  treasurer  and  the  assist¬ 
ant  treasurer,  shall  be  nominated  by 
the  missionaries  at  the  annual  mis¬ 
sion  meeting,  and  then  elected  by 
the  home  board. 


2.  The  chairman  shall  preside  at 
all  meetings  of  the  mission,  and  shall 
be  the  legal  representative  of  the 
mission  to  the  government.  He  may 
also  act  as  treasurer  if  elected  to  that 
office. 

3.  The  treasurer  shall  have  charge 
of  all  funds  committed  to  him  by 
the  home  board,  keep  a  correct  ac¬ 
count  of  all  receipts  and  expenditures 
and  give  a  quarterly  report  to  the 
field  committee  and  also  to  the  home 
board. 

4.  The  assistant  treasurer  will  be 
expected  to  assist  the  treasurer  when 
necessary,  and  to  act  in  his  place 
when  he  is  absent  from  the  mission, 
or  unable  to  act. 

5.  A  secretary  shall  be  appointed 
by  the  Field  Committee  from  their 
own  number.  He  will  be  expected  to 
keep  a  correct  record  of  all  meetings 
and  will  forward  a  copy  of  the  same 
to  the  home  board  at  the  end  of  each 
year. 

6.  A  superintendent  for  each  sta¬ 
tion  will  be  appointed  by  the  Field 
Committee,  and  they  shall  have  the 
oversight  of  the  work  upon  the  sta¬ 
tions  where  they  are  located. 

7.  Each  superintendent  is  expected 
to  keep  a  complete  record  of  the  re¬ 
ceipts  and  expenditures  for  the  sta¬ 
tion,  and  give  a  quarterly  report  to 


the  chairman  of  the  Field  Commit¬ 
tee,  and  also  of  the  progress  of  the 
work  upon  the  station. 

8.  In  case  of  any  officer  having 
to  leave  field  unexpectedly  because 
of  sickness  or  other  reasons,  the  Field 
Committee  shall  have  power  to  fill 
the  vacancy. 

9.  The  Field  Committee  shall  have 
the  power  to  remove  any  officer  for 
incompetency,  by  reporting  to  the 
home  board. 

CANDIDATES 

1.  The  board  will  send  forth  work¬ 
ers  of  either  sex,  lay  as  well  as  cler¬ 
ical,  and  with  the  following  general 
qualifications:  (a)  Genuine  conver¬ 
sion;  (b)  a  true  missionary  spirit; 
(c)  well  established  in  the  doctrines 
of  the  churches  represented  by  the 
home  board;  (d)  entire  consecration; 
(e)  good  intellectual  ability;  (f)  the 
gift  to  teach;  (g)  strong  constitu¬ 
tion;  (h)  a  good  preparation. 

2.  All  new  missionary  candidates 
are  expected  to  take  at  least  one  year 
of  training  at  some  Mennonite  insti¬ 
tution,  as  the  board  may  direct. 

3.  Considering  the  necessity  of 
having  missionaries  on  the  field  who 
are  of  stable  mind,  well  established 
in  their  views,  and  of  good  judg¬ 
ment,  the  board  will  not  as  a  rule 
send  out  candidates  under  22  or  over 


3  2  years  of  age.  Yet  in  exceptional 
cases  candidates  as  old  as  thirty-five 
years  may  be  sent  out,  but  only  when 
they  possess  special  gifts  which  pe¬ 
culiarly  fit  them  for  service. 

4.  All  single  accepted  candidates 
who  are  contemplating  marriage,  are 
earnestly  urged  to  exercise  the  great¬ 
est  care  in  choosing  their  life’s  com¬ 
panion.  Many  mistakes  have  been 
made  in  foreign  fields  by  missionaries 
who  have  been  too  hasty  in  becoming 
engaged  or  getting  married.  Such 
mistakes  might  have  been  avoided  if 
guidance  from  God  were  earnestly 
and  definitely  sought. 

5.  Candidates  who  are  engaged  to 
be  married  are  expected  to  state  so. 
They  will  be  accepted  only  when  both 
parties  have  been  considered.  It  has 
been  considered  best  not  to  place  en¬ 
gaged  couples  on  the  same  station, 
and  only  in  extreme  cases  of  necess¬ 
ity  will  this  be  done. 

6.  Because  of  certain  climatic  con¬ 
ditions  existing  in  the  Congo,,  all  can¬ 
didates  or  missionaries  engaged,  will 
be  expected  to  defer  marriage  until 
the  completion  of  the  second  year 
from  the  arrival  of  the  one  who 
reached  the  field  last. 

7.  Candidates  are  expected  to  sat¬ 
isfy  themselves  as  to  the  principles 
and  practice  of  the  churches  repre¬ 
sented  by  the  board,  and  not  to  offer 


themselves  unless  they  cordially  ap¬ 
prove  of  them,  and  heartily  agree  to 
carry  them  out.  They  must  count 
the  cost  and  be  prepared  to  live  lives 
of  privation,  hardship  and  danger; 
to  be  looked  down  upon  by  their  own 
countrymen,  to  be  despised  by  the 
heathen  and  to  live  in  the  interior, 
far  from  comforts  and  advantages  of 
civilization.  They  will  need  to  trust 
God  to  meet  their  needs  in  sickness 
as  well  as  in  health.  But  if  faithful 
servants,  they  will  find  in  Christ  and 
in  his  word  a  fullness,  a  sweetness,  a 
preciousness,  a  joy  and  strength  that 
will  outweigh  all  that  they  have  sac¬ 
rificed  for  Him. 


NEW  MISSIONARIES 
1.  Missionaries  arriving  upon  the 
field  for  the  first  time  will  be  received 
by  the  field  committee,  and  from  this 
committee  they  shall  receive  instruc¬ 
tions  concerning  their  work  and  lo¬ 
cation.  During  the  first  two  years  of 
their  residence  in  Congo,  they  will  be 
considered  junior  missionaries,  and 
will  be  expected  to  pursue  a  definite 
course  of  language  study  and  to  pass 
periodical  examinations.  At  the  ena 
of  two  years,  should  they  be  approved 
of  by  the  field  committee,  they  will  be 
recognized  as  senior  missionaries  and 
as  such  shall  have  the  right  to  have 


a  vote  at  the  annual  meetings.  But 
should  they  prove  themselves  unable 
by  that  time  to  cope  with  the  diffi¬ 
culties,  to  learn  the  language,  to  bear 
the  climate,  to  harmonize  with  the 
brethren,  to  adapt  themselves  to  the 
natives,  or  have  otherwise  shown 
themselves  to  be  unsuitable  for  the 
work,  the  field  committee  and  the 
home  board  will  either  prolong  their 
probation,  or  will  make  the  best  ar¬ 
rangement  possible  for  their  retire¬ 
ment. 

2.  Junior  missionaries,  whenever 
possible,  will  be  placed  by  the  com¬ 
mittee  with  senior  missionaries  in 
charge  of  stations,  and  will  be  expect¬ 
ed  to  assist  in  the  work  in  whatever 
way  possible.  Should  the  views  of 
any  junior  missionary  differ  from 
those  of  the  missionary  in  charge,  he 
or  she  is  to  say  nothing  which  might 
unsettle  the  minds  of  the  converts 
and  native  helpers.  All  missionaries 
must  avoid  criticising  the  methods  of 
the  work  of  the  mission,  or  any  un¬ 
kind  gossip  about  fellow  workers.  If 
any  one  has  a  grievance  against  any 
officers  of  the  mission  or  the  field 
committee,  it  is  requested  that  such 
matlers  be  presented  to  the  field  com¬ 
mittee  at  a  regularly  called  meeting. 


RETIREMENT  OR  DISMISSAL 
1.  A  missionary  desiring  to  sever 
his  or  her  connection  with  the  mis¬ 
sion,  must  give  six  months  notice  to 
the  field  committee,  who  will  take 
whatever  action  is  necessary  in  the 
case.  In  all  cases  where  the  board 
is  satisfied  that  the  retirement  of  a 
missionary  is  necessary  from  failure 
of  health  or  other  adequate  causes, 
they  will  not  expect  any  refund.  In 
other  cases,  any  one  leaving  the  mis¬ 
sion  before  the  end  of  the  second  year 
they  will  be  expected  to  refund  as 
soon  as  possible  and  able,  in  full, 
any  sums  expended  by  the  board  to¬ 
ward  his  or  her  outfit  or  passage 
money.  If  during  the  third  year, 
three  fourths  of  that  amount. 


SUPPORT  AND  OUTFIT 

1.  The  board  requires  of  all  mis¬ 
sionaries  a  spirit  of  absolute  reliance 
upon  God  for  their  support.  An  al¬ 
lowance  of  three  hundred  dollars  per 
year  for  living  expenses  will  be  grant¬ 
ed  as  long  as  there  are  sufficient 
funds  in  the  treasury.  An  allowance 
of  one  hundred  and  fifty  dollars  per 
year  for  each  missionary  will  be 
given  while  in  the  home  land  on  fur¬ 
lough. 

2.  The  field  allowance  will  begin 
upon  the  date  of  the  missionaries’  ar- 


rival  at  Djoko  Punda.  and  will  end 
at  the  time  of  departure  from  that 
point  for  the  home  land.  No  allow¬ 
ance  for  living  expenses  will  be 
given  while  traveling  to  and  from  the 
field,  although  three  hundred  dollars 
will  be  given  for  traveling  expenses 
each  way. 

3.  Missionaries  will  be  expected  to 
make  an  effort  to  obtain  the  aid  of 
friends  and  relatives  for  the  buying 
of  their  outfit,  and  thus  relieve  the 
board  of  that  responsibilty.  In  case 
they  are  not  able  to  secure  their  own 
outfit,  each  new  missionary  will  be  al¬ 
lowed  the  sum  of  one  hundred  dol¬ 
lars,  or  as  the  board  may  decide. 

4.  The  mission  will  provide  houses 
for  the  missionaries;  also  stoves  and 
furniture.  All  other  articles  will  be 
furnished  by  the  missionaries  and 
will  be  considered  personal  property. 

5.  The  mission  will  pay  duties, 
customs,  and  all  inland  freight  and 
charges  on  missionary  outfits  and 
supplies.  It  should  not  be  expected 
that  the  mission  pay  charges  on  any¬ 
thing  but  provisions  and  such  things 
as  are  absolutely  necessary.  Charges 
on  goods  from  the  ocean  steamer  to 
Djoko  Punda  are  extremely  high; 
therefore  we  ask  the  co-operation  of 
the  missionaries  in  order  that  there 
may  be  no  unnecessary  waste  of 
money. 


TERM  OF  SERVICE 

1.  Every  one  joining  the  mission  is 
accepted  with  the  understanding  that 
he  or  she  will  give  their  whole  time 
and  strength  to  the  work  of  the  mis¬ 
sion.  The  usual  term  of  service  on 
the  field  between  furloughs  will  be 
five  years  after  the  first  term.  The 
first  term  is  three  years.  While  the 
time  is  definitely  set  for  remaining 
upon  the  field,  it  depends  largely  up¬ 
on  the  condition  of  the  missionary’s 
health  after  the  first  term.  The  ex¬ 
act  time  of  leaving  on  furlough  will 
be  agreed  upon  by  the  field  com¬ 
mittee. 

2.  The  regular  time  of  a  mission¬ 
ary’s  furlough  will  be  one  year  from 
the  time  they  leave  Matadi,  until 
they  return  to  that  point  again.  Fur¬ 
loughs  will  be  prolonged  when  the 
examining  physician  of  the  mission, 
or  the  home  board  deems  it  neces¬ 
sary.  In  case  of  serious  illness,  mis¬ 
sionaries  will  be  allowed  to  leave  the 
field  before  the  time  for  their  fur¬ 
lough,  but  not  until  they  have  the 
consent  of  the  field  committee,  and 
have  obtained  a  medical  certificate. 


MISSION  PREMISES 
1.  The  board  will  not  be  respon¬ 
sible  for  any  expenditure  not  author¬ 
ized  by  it,  nor  any  outlay  of  person- 


al  funds  on  mission  property.  In 
case  of  any  expenditure  by  the  indi¬ 
vidual  missionary  of  personal  money 
for  buildings,  or  on  mission  property, 
it  shall  be  considered  as  a  donation 
to  the  mission.  When  new  premises 
are  to  be  erected,  or  extensive  altera¬ 
tions  involving  change  in  external 
appearance  in  those  already  existing, 
whether  with  private  or  mission 
funds,  the  plans  and  character  of  the 
proposed  building  or  alterations  must 
first  be  submitted  to  the  home  board 
for  approval  before  such  change  is 
made. 


STATIONS  AND  OUTSTATIONS 

1.  The  superintendent  of  a  station 
will  have  the  oversight  of  the  work 
on  that  station,  and  will  call  station 
meetings  when  necessary  and  will 
preside  at  such  meetings.  At  such 
meetings  plans  for  the  work  will  be 
discussed  and  acted  upon. 

2.  A  secretary  will  be  appointed 
by  the  missionaries,  and  it  will  be  his 
or  her  duty  to  keep  a  correct  record 
of  all  station  meetings. 

3.  The  missionaries  in  charge  of 
stations  shall  teach  doctrines,  and 
adopt  the  form  of  church  government 
which  is  practiced  by  the  churches 
represented  by  the  home  board. 


4.  Out-stations  will  be  established 
whenever  and  wherever  possible, 
keeping  in  view  the  purpose  of  mak¬ 
ing  them  self-supporting  as  soon  as 
possible.  No  mission  funds  will  be 
used  for  buildings  at  these  stations, 
the  people  themselves  being  respon¬ 
sible  for  the  buildings  needed; 
church  buildings  or  otherwise. 

5.  Trained  native  Christians  will 
be  put  in  charge  whenever  possible, 
of  these  out-stations,  and  will  be  sup¬ 
ported  from  mission  funds  until  such 
a  time  as  the  field  committee  deems  it 
necessary  to  withdraw  such  support. 

6.  All  native  workers  must  be  rec¬ 
ommended  by  their  station  superin¬ 
tendent  and  approved  of  by  the  field 
committee,  before  they  can  be  sup¬ 
ported  from  the  mission  funds  or 
given  charge  of  an  out-station. 

7.  All  native  workers  and  boys  in 
training  will  be  under  the  direct  su¬ 
pervision  of  the  station  superinten¬ 
dent,  and  the  field  committee,  and 
can  only  be  supported  by  individual 
missionaries  and  their  friends  when 
approved  of  by  the  said  committee. 

8.  All  natives  should  be  consider¬ 
ately  dealt  with,  and  should  not  be 
lightly  dismissed.  If  any  offense  re¬ 
quires  it,  definite  action  by  the  local 
church  should  be  taken.  Or  should 
such  action  not  be  requisite,  the  dif- 


Acuity  must  be  referred  to  the  field 
committee,  who  will  investigate  the 
matter  if  sufficiently  grave. 

9.  Native  boys  or  helpers  that 
come  from  other  stations  or  missions, 
shall  not  be  accepted  without  a  writ¬ 
ten  recommendation  from  the  mis¬ 
sionary  in  charge  of  the  station  from 
which  they  come. 


MEMORANDUM 


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MEMORANDUM 


MEMORANDUM 


MEMORANDUM 


1BMP 


